Contract Specialist

Under the direction of the Deputy Agency Chief Contracting Officer (DACCO) the candidate will assist procurement personnel in the:
Processing all procurement and contract actions, including project development, writing, and releasing solicitations, reviewing proposals, processing documents such as pre-solicitations reports, public hearing submissions, City Record ads, recommendations for award, vendor responsibility determinations and registering of contracts with Comptroller
Processing contract amendments, renewals and extensions; handling contractor performance evaluations
Ensuring citywide procurement policies are followed in contract processing, including Minority/Women-owned Business Enterprise (M/WBE) compliance
Maintaining procurement and contract management tracking tools
Performing all contracting functions in the Procurement and Sourcing Solutions Portal (PASSPort) system; the Financial Management System (FMS); Office of Citywide Procurement (OCP), and internal agency purchasing systems
Communicating with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
Providing technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
Ensuing timely registration of contracts; accurately and efficiently manage procurement actions from time of assignment until registration stage.
Identify challenges and solutions on contract matters; correspond with user units and ACCO, and assist on Special Projects as needed.
Minimum Qual Requirements
 
1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council of Higher Education Accreditation (CHEA), and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
2. A four year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
3. Education and or experience equivalent to “1″ or “2″ above.
Preferred Skills
 
Knowledge of the Procurement Policy Board (PPB) Rules and the NYC Charter as it relates to the oversight approval process
Awareness of the City’s Minority/Women-owned Business Enterprise (M/WBE) Program
Strong analytical and organizational skills.
Excellent writing, interpersonal, customer service and presentation skills. Advanced Microsoft Excel and Word skills
Working experience with FMS and Passport systems
Ability to adapt to a fast-paced work environment and changing needs and priorities
To Apply
 
For City employees, please go to Employee Self Service (ESS), click on Recruiting Activities > Careers, and search for the Job ID listed.
For all other applicants, please go to www.nyc.gov/jobs/search and search for the Job ID listed.

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW.
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL.

FOR SUMMER INTERNSHIPS ONLY
Interested candidates should submit a cover letter and resume to HROATH@oath.nyc.gov
No telephone calls, faxes or personal inquiries please. Only those candidates under consideration will be contacted.
For more information about OATH, visit us at: www.nyc.gov/oath
55-a Program
 
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Residency Requirement
 
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.